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Video Screener User Guide

Reclaim hours lost to phone screens, confidently screen more applicants, and quickly zero in on the candidates who are the best fit for your open roles.


In This Guide...

What is Video Screener?

JobTarget’s Video Screener simplifies early-stage hiring by replacing time consuming screening calls with automated screener questions that can be answered via video or audio at the candidate's convenience.

Applicants will be automatically invited to record responses to your custom-built questionnaires, giving you additional insights into the candidates as you review applications.

This saves valuable time for you and potential candidates, allowing you to focus your energy on the applicants that best fit your role!

This helps you...

  • Accelerate your hiring by automating screening.
  • Prioritize engaged candidates (and filter out bots.)
  • Get insights beyond the applicant’s resume.

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Navigating Video Screener

Accessing Video Screener

You can access Video Screener in one of three ways:

  • Click 'Video Screener' in the JobTarget dashboard.
  • Click 'More Apps' in the top navigation bar.
  • If using JobTarget within your ATS, click the menu button in the upper right-hand corner, then click 'Video Screener.'

Navigating the Video Screener

  1. Screeners: This is the home tab of the Video Screener app. This shows all completed Video Screeners within the selected date range, defaulting to the last 30 days.

  2. Questionnaires: This tab provides a list view of all Questionnaires created on your account.
  3. Jobs: This tab provides a list of all your jobs (by default, filtered to show only Open jobs), which Questionnaire (if any) is tied to it, and how many completed Screener Responses it received. 
  4. Create Questionnaire: This button allows you to build a new questionnaire from scratch, or preview / customize a pre-made questionnaire template. 

How to Use the Video Screener

Creating the right Screener experience is key to higher completion and better
insights.

🎯See our Video Screener Best Practice Guide for more guidance on setting up your Screener Questionnaire.

Create a Questionnaire

Note: To review a list of all questionnaires, click into the 'Questionnaires' tab on the Video Screener app.


  1. Open the Video Screener app.
  2. Click the 'Create Questionnaire' button located in the top right corner of the Video Screener interface.
  3. Choose and customize one of our suggested Templates, or click 'Build from Scratch.'
    • Enter a questionnaire name that clearly outlines the goal of the screener  or the roles it is tailored to.
    • Select ‘Video’ or 'Audio' to determine the answer format.
    • Enter your desired questions to gain the insights you need from candidates.
  4. Click 'Save'.

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Add a Questionnaire to your Job

Method 1...
  1. Open the Video Screener App.
  2. Navigate to the 'Jobs' tab.
  3. Search or filter to locate the job you would like to attach a questionnaire to.
  4. Click 'Attach.'

    • If a questionnaire is already attached, click 'Manage' to change or remove the assigned questionnaire.
  5. Navigate to the Questionnaire you would like to attach.
  6. Click 'Attach.'

  7. To adjust or remove the questionnaire, simply click 'Manage' and make your updated selection. 

Method 2...

  1. Open the 'Questionnaires' tab.

    • Locate the Questionnaire you would like to use.
    •  Click 'Add to Job' .

      Locate any and all jobs you would like to attach the questionnaire to. 
    • Click 'Select' next to the desired job to attach the questionnaire.
    • You're all set! 
    • To remove an attached questionnaire from a job in the Questionnaires tab, simply click 'Detach' in the Select Job pop-up.

💡Best Practice: Add the questionnaire to the job prior to advertising.

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Set a Default Questionnaire

Once set, your default questionnaire will automatically attach to all new job listings. You can change or remove your default questionnaire at any time.

  1. Open the Video Screener app.
  2. Navigate to the 'Questionnaire' tab.
  3. Locate your desired questionnaire.
  4. Click the 3 dots (kebab menu) next to the view button.
  5. Click 'Set as Default.'

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Candidate Review

When you open the Video Screener you will be defaulted to the 'Screeners' tab. This provides an overview of all completed Screener responses.

  1. Click 'Select Job', and choose your desired Requisition to filter your results to only Video Screeners for that position. 

    • If a job is selected, you can click 'Filter by Questions' to choose which question you would like highlighted.
  2. Click the calendar icon to adjust the date-range filter. This will default to show only Screener Responses completed within the last 30 days.
  3. Click into any candidate to pull up their full screener responses, including transcripts and the option to download their videos. 

Viewing Screener Responses in Candidate Manager

See also: Candidate Manager User Guide

 

  1. In the Candidate Manager click on the 'Screener Completed' badge next to the applicants name.

    • Alternatively, open the candidate's profile then click the 'Video Screener' tab.
  2. From here you can review the candidate's answers to each individual question on the questionnaire by watching the video, listening to the audio, or reading the transcript.

    Click 'Export All Video' or 'Export all Video' to download the candidate's answers.
  3. If interested, message the candidate through the job seeker messaging feature, or contact them directly. 

Video Screener Statuses in Candidate Manager

  • Screener Completed: The candidate completed the Video Screener.
  • Screener Incomplete: The candidate has not completed the Video Screener.
  • Screener Awaiting Action: The candidate received the Video Screener email invitation, but has not acted on the Screener.

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Invite Candidates

Once a Video Screener has been applied to your job, all candidates who apply to that job via JobTarget going forward will be invited to complete the Video Screener.

You can also manually invite candidates to complete the Video Screener by 

💡Want more advice on getting the most out of Video Screener?
See our Best Practices Guide!

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